The Midtown Group is proudly teaming up with one of Pittsburgh's largest and fastest growing law firms that is urgently seeking a temporary Benefits Coordinator to join their Human Resources team.
This is an assignment that should last at least four months that may have the possibility of converting into a full-time position for the right candidate.
** The person hired will be an important part of a fast paced and highly professional team and expected to work onsite four days a week. **
Position summary
The Benefits Coordinator is responsible for managing and administering employee benefits programs, including flexible benefits, 401(k) plans, COBRA, leave of absence, and accommodations. This role involves maintaining benefits data using PeopleSoft, resolving employee inquiries, and acting as a liaison between employees, vendors, and the firm. Additional duties include vendor coordination, facilitating benefits orientations, processing enrollments and terminations, ensuring compliance with applicable laws, and contributing to wellness initiatives. Strong customer service, technical proficiency, and collaboration skills are essential to perform administrative tasks, assist in audits, and support the HR team effectively.
Job duties and responsibilities
Develop a thorough understanding of the firm's Flexible Benefit Plans and 401(k) Plans.
Apply a high level of computer and technical knowledge to maintain PeopleSoft Benefits modules including Base Benefits, Benefits Administration.
Process benefit enrollments for open enrollment and ad hoc events. Resolve data errors that may occur.
Investigate, process, and respond in a timely manner to employees' questions on benefit coverage, eligibility, and other benefit matters and inquiries.
Interpret benefit plans and policies in order to respond to questions and interface with vendors to resolve problems.
Vendor coordination — establishes and maintains effective relationship with vendors. Monitors file transfers and error reports.
Function as a liaison between benefit vendors and partners, employees, and family members.
Prepare benefit enrollment worksheets for new employees.
Communicate benefit options to employees, facilitating informational benefit orientation.
Review employee status changes to determine applicable benefits.
Prepare benefit termination kits.
Administer the COBRA function, including preparing and sending COBRA letters with payment reminders and over-age dependents and termination notices, sending monthly notices to all new hires. Process COBRA payments, update coverage, and maintain payment tracking spreadsheet.
Requirements Education
Bachelor's degree or equivalent experience.
Experience
Minimum of two years' experience with PeopleSoft Benefits Admin, Base Benefits, and eBenefits modules. Demonstrated work experience with Benefits Admin tables, COBRA Administration, and benefits billing. Two years' experience in benefits administration in a professional environment. Law firm experience preferred.
Skills
Excellent communication skills (good grammar, voice, and diction), excellent customer service skills (friendly, courteous, and helpful), and strong problem-solving skills.
Exceptional organizational and time management skills.
Should have ability to track, update, and maintain information on an ongoing basis.
Experience with PeopleSoft Benefits modules (preferably version 9.1), and MS Office products, including Word, Outlook, and Excel.
Ability to work under pressure with composure and resilience in a fast-paced and dynamic work environment.
Work Location: Hybrid, onsite four days per week, in downtown Pittsburgh, PA. 15222
Compensation: Competitive hourly rate that is dependent on experience plus signing and completion bonuses.
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